Business Operations Assistant

Business Operations Assistant

Business Operations Assistant

Do you love helping others? Are you excited about diving into details? Do you want to be part of a fun and hardworking team? If so, this might be the perfect job for you!

Anchor Engineering is seeking an Business Operations Assistant to help provide support to a busy Structural Engineering firm.


  • Schedules site observations, inspections, and meetings
  • Enters project information with intricate attention to detail
  • Develop understanding of industry and company procedures to ensure requests and needs are referred appropriately
  • Accounts Payable: Processes vendor invoices and payments
  • Accounts Receivable: Processes client invoices, statements, client receipts, and deposits
  • Assists in tracking contracts, payments and follow-up on other items as needed
  • Coordinates mailings, copying, filing, calendars, and office maintenance
  • Pleasantly answers and routes incoming calls and greets and assists clients
  • Inventories, orders, and stocks office and kitchen supplies
  • Composes professional correspondence
  • Provides administrative support for Management team as needed
  • Collaborates within the business operations team to cover other duties as needed

Experience and Skills:

  • Bachelor’s degree, Associate’s degree, or equivalent experience (with degree, coursework, or experience in business, accounting concepts, etc.)
  • Minimum of 2 years of related experience required
  • Analytical mindset with exposure to AR/AP tasks
  • High degree of accuracy – we are only looking for applicants who love to pay attention to details
  • Ability to transition between tasks fluidly and quickly and to prioritize tasks in a fast-paced office environment
  • Excellent written and verbal communication skills
  • Experience using Microsoft products (Outlook, Word, Excel, etc.) & pdf software
  • Willing to take direction, but also able to think outside of the box to determine desirable solutions
  • Construction industry experience is a plus, but client contact experience is a must

Company Offered Benefits:

  • Comprehensive Health Insurance: Medical, dental, and vision coverage.
  • Retirement Plan: Simple IRA with employer match and investment options.
  • Life and Disability Insurance: Coverage for unexpected events.
  • Paid Time Off (PTO): Generous vacation, sick leave, and paid holidays.
  • Professional Development: Ongoing training, workshops, and tuition reimbursement.
  • Flexible Work Arrangements: Options for remote work and flexible schedule once 90-day probation period has lapsed.
  • Social Events and Team-building Activities: Regular gatherings to foster a positive work culture.

Starting Hourly Rate $19-$23 (depending on experience)

To Apply:

Click here to send resume

Qualified candidates will be contacted to set up an interview. No phone calls, please.

Anchor Engineering is an Equal Opportunity Employer.